A sample Weekly Fit Report — janitorial
Illustrative example for a Colorado janitorial company. We read the solicitation and its attachments, pull the facts that decide a bid into one clean card — every one linked to its source — score the fit with its reasoning, and flag the eligibility and requirement catches worth checking. Easier to act on than the SAM.gov notice it came from.
SAME OPPORTUNITY · BEFORE → AFTER
Here's the raw notice the first card came from
This is how the top opportunity looks on SAM.gov — everything that decides the bid is buried in six attachments. The report below is what TheBidScout turns it into.
The raw SAM.gov notice
Custodial Services — Solicitation 47PF00-26-R-0073
Set-Aside: Total Small Business Set-Aside
Response Date: 2026-06-14T17:00:00-06:00
Place of Performance: Denver, CO 80294
Site Visit: see attachment
Description: The Government requires recurring custodial services in accordance with the attached Performance Work Statement and wage determination. Offerors shall… [2,400 more words]
↓ Here's what TheBidScout turns it into ↓
Weekly Fit Report
NEW Custodial Services — Federal Building, Denver CO
Total Small Business Set-Aside · responses due 2026-06-14.
buyer
General Services Administration › Public Buildings Service
| Recipient | Amount |
|---|---|
| Front Range Building Services LLC | $412,000 |
| Peak Custodial Group | $268,500 |
This buyer has awarded 14 contracts in this line of work — typically $180k–$1.4M
vendor activity · included with Starter
| Recipient | Amount |
|---|---|
| Summit Facility Group LLC | $1,284,500 |
| Mile High Custodial Services | $942,000 |
Award history from FPDS — the most recent recipients on your NAICS lens, nationwide; not necessarily bidders on this notice
contact · included with Starter
Dana Reyes — Contracting Officer · dana.reyes@gsa.example · (303) 555-0142
- Recurring custodial — daily cleaning, restroom sanitation, floor care, and trash across a multi-floor federal building. severity info
- SCA wage determination — labor priced to the county prevailing janitor wage + fringe, not your commercial rate. Noted for you to verify; a wage determination can't be checked against a profile, so it never moves the score. severity medium
- Staffing to square footage — cleaning frequencies and coverage tied to the building's area and tenant hours. severity info
- ISSA CIMS certification — the contractor must hold Cleaning Industry Management Standard certification at award. Your profile lists it, so this counts as covered (1 of 1 checkable requirements). severity high
- Mandatory site visit — 2026-06-10, before the deadline; non-attendance makes the bid non-responsive. severity high · due 2026-06-10
- Why it fits: Your core work — recurring custodial across a multi-floor federal building (NAICS 561720 and PSC S201 are both on your profile, and "custodial" is in the title). About 2 miles from your base, well inside your 75-mile service area. A Total Small Business Set-Aside that matches your status, and the one mandatory requirement we could check against your profile — the CIMS certification — is covered.
- Considerations: Block the 2026-06-10 site visit — it's before the deadline and mandatory. The SCA wage determination means labor is priced to the county prevailing wage + fringe, and staffing follows the building's square footage and tenant hours. Nothing here blocks the bid — NAICS, PSC, and set-aside all line up.
A plain-English readiness summary built from your profile, the score's own risk lines, and the requirements our AI read out of the documents. Not a win prediction. (Included with Starter; a deeper Pro read is planned.)
No eligibility gaps detected — your small-business status matches the set-aside and no requirement in the documents is outside your profile. What actually decides this bid is operational, not eligibility: the mandatory site visit on 2026-06-10 (miss it and the bid is non-responsive) and pricing labor to the SCA wage determination, not your commercial rate.
Floor Care & Janitorial — VA Clinic, Pueblo CO
Total Small Business Set-Aside · responses due 2026-06-09.
- Floor care & general janitorial — strip/wax, carpet care, and routine cleaning at a single VA clinic. severity info
- VA medical facility — infection-control practices, badging, and after-hours scheduling around patient care. severity medium
- Bonding — not stated in the posted documents; left out of the score and flagged for you to confirm rather than guessed.
Requirements: none of the mandatory requirements in the documents can be checked against a profile, so that component is left out of the denominator. Bonding: not stated — left out of the score, flagged for you to confirm.
- Why it fits: Strong capability match — floor care and general janitorial at a single VA clinic under NAICS 561720 / PSC S201, on a Total Small Business Set-Aside sized for a small crew.
- Considerations: Pueblo is about 105 miles out — 30 miles past your 75-mile service radius — so geography tapers to 8/20 and this lands at 84, one point under strong_match. The work site was read from the listing title rather than a structured field (double-check · from title): verify it, and one click tells us if we got it wrong. As a VA medical facility, expect infection-control, badging, and after-hours scheduling around patient care. Whether a bond is required is Unknown — the posted documents don't say, so we flag it rather than guess, and it neither raises nor lowers the score. Worth confirming before you commit time.
A readiness summary — when a single open item can decide the bid and the documents don't say, it holds and flags it rather than guess.
Not enough signal to call this one. Whether a performance bond is required isn't stated in the posted documents — and that single open item can decide the bid. The examination holds rather than invent an answer: confirm the bonding requirement against the solicitation. Eligibility and capability otherwise look strong.
Custodial Services — Secured Federal Annex, Grand Junction CO
Total Small Business Set-Aside · responses due 2026-06-12.
- Active facility security clearance (FCL) — the contractor and on-site staff must hold a clearance at award. Not found in your capabilities or licenses (0 of 1 checkable requirements covered). severity dealbreaker
- Mandatory site visit — 2026-06-05; non-attendance makes a bid non-responsive. severity high · due 2026-06-05
- Recurring custodial — daily cleaning and floor care across a secured annex with escorted access. severity info
- Why it fits: The work itself is squarely yours — custodial services under NAICS 561720 / PSC S201, a Total Small Business Set-Aside that matches your status, and a workable deadline. Capability, set-aside, and deadline still score full marks.
- Considerations: Place of performance (~196 mi) is outside your 75-mile service radius — a hard dealbreaker: geography scores 0/20 and the recommendation is disqualified_or_likely_disqualified however the rest adds up. The solicitation also requires an active facility security clearance your profile doesn't list ("Security clearance requirement detected — not found in capabilities/licenses"). Even inside your radius, that unmet mandatory clearance would cap the recommendation at borderline. The score measures how well the work fits; the recommendation is what we'd do about it — and here it's skip. If you do hold an FCL, add it to your profile and the report re-scores; the service radius is yours to widen.
This report is a source-backed prioritization aid. Verify official sources before acting. This report does not guarantee eligibility, compliance, or contract award. Contract size and buyer history are shown for context and are not part of the fit score.
Each card leads with a fit score and a plain recommendation — strong_match (85+), worth_reviewing (70–84), borderline (50–69, or any match at 70+ with a mandatory clearance, license, or certification your profile doesn't cover yet), poor_fit (under 50), or disqualified_or_likely_disqualified when a hard dealbreaker is found: a work site outside your service radius or outside the US, or a deadline that has already passed. The score breaks into six named components — capability 25, geography 20, set-aside 15, deadline 10, requirements 10, profile completeness 5 — and is simply the points earned divided by the points we could assess. A component the documents don't let us assess is removed from the denominator rather than guessed, so an unknown never raises or lowers the score. A dealbreaker decides the recommendation; the only way it touches the number is through its own component (an out-of-radius site scores 0/20 on geography) — there is no separate penalty subtracted. Every fact links to its official source, and we never invent a value we can't source. Paid plans also show the vendors with recent federal contract activity in your niche (from FPDS), the top vendor's SAM.gov profile, and the solicitation contact on each match.
On top of the deterministic score, a readiness check compares the requirements our AI read out of the documents against your profile — set-aside status, licenses, bonding, clearances — and surfaces the operational catches worth checking. It holds ("not enough signal") rather than invent an answer when the documents don't say. It's a shortlisting and readiness aid, never a win prediction, and the report itself stays deterministic. This advisory read comes with Starter; a deeper Pro read is planned.
The official solicitation always controls. Before you commit time, confirm the response deadline, any mandatory site visit, the set-aside and eligibility, and any clearance, bonding, or license requirements against the source.
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