A sample Weekly Fit Report — building maintenance
Illustrative example for a Georgia facility-maintenance company. We read the solicitation and its attachments, pull the facts that decide a bid into one clean card — every one linked to its source — and score the fit with its reasoning. Easier to act on than the SAM.gov notice it came from.
Scope note: HVAC, plumbing, and electrical work is covered here as part of a building-maintenance / O&M scope. Standalone HVAC & mechanical is now its own live niche.
Weekly Fit Report
Facility Operations & Maintenance (IDIQ) — Army Reserve Center, Fort Benning GA
Total Small Business Set-Aside · responses due 2026-07-21, 2:00 PM Eastern.
- Multi-trade O&M — preventive maintenance and minor repair across HVAC, plumbing, and electrical for the installation. severity info
- Response-time SLA — routine work orders within 24 hours; emergency / after-hours (HVAC failure, water intrusion) within 2 hours. severity medium
- Licensed trades — electrical and mechanical work performed or supervised by Georgia-licensed personnel. Your profile lists a Georgia electrical contractor license, so this counts as covered (1 of 1 checkable requirements). SCA wage determinations apply to labor — noted for you to verify; they can't be checked against a profile and never move the score. severity high
- Mandatory site visit — 2026-07-08; attendance is a condition of bidding. severity high · due 2026-07-08
- Why it fits: NAICS 561210 (Facilities Support Services) and PSC S216 are both on your profile, and the scope is bread-and-butter — multi-trade preventive maintenance and minor repair across HVAC, plumbing, and electrical for a single in-state installation about 95 miles from your base, inside your 100-mile radius. A Total Small Business Set-Aside that fits your status, and the one mandatory requirement we could check — Georgia-licensed trades — is covered.
- Considerations: Block the 2026-07-08 site visit — it's a condition of bidding. The SLA is tight (routine 24 hr, emergency 2 hr), so you'll want on-call coverage within reach of the post. SCA wage determinations apply, and licensed-trade work must be GA-licensed. Nothing disqualifies you — the one real question is whether you can field an on-call tech for that radius; if not, it's a partner-or-pass.
Building Maintenance & Repair — VA Outpatient Clinic, Macon GA
SDVOSB Set-Aside · responses due 2026-07-15, 4:00 PM Eastern.
- General building repair — carpentry, painting, door & hardware, and minor mechanical on a recurring preventive-maintenance schedule. severity info
- VA medical facility — infection-control (ICRA) procedures, badging, and after-hours scheduling around patient care, with a response-time SLA on urgent repairs. severity medium
- Asbestos-awareness & lead-safe — required practices for work on older finishes. severity medium
- Performance / payment bond — the documents don't state whether a bond is required; left out of the score and flagged for you to confirm rather than guessed.
Set-aside: SDVOSB is a recognized set-aside your profile doesn't list, so it scores 0/15 and stays in the denominator — a real barrier, not an unknown. Requirements: none of the mandatory requirements can be checked against a profile, so that component is left out. Bonding: not stated — left out of the score, flagged for you to confirm.
- Why it fits: NAICS 561790 and PSC S218 overlap your capability — general building repair, carpentry, painting, door/hardware, and minor mechanical — and Macon is well inside your Georgia footprint. The recurring preventive-maintenance schedule is the steady base-load work you do well, and a single-clinic scope is sized for a small crew rather than a national integrator.
- Considerations: This is an SDVOSB set-aside your profile doesn't list — the card flags "Set-aside compatibility needs review", and the set-aside component scores 0/15, which is what pulls this to 79. Confirm your verified status (or line up a qualifying teaming arrangement) before investing in a proposal; add SDVOSB to your profile and the report re-scores. As a VA medical facility, expect ICRA infection-control, badging, and after-hours scheduling. One open item: whether a performance & payment bond is required is Unknown — we flag it rather than guess, so confirm in the solicitation before you commit.
This report is a source-backed prioritization aid. Verify official sources before acting. This report does not guarantee eligibility, compliance, or contract award. Contract size and buyer history are shown for context and are not part of the fit score.
Each card leads with a fit score and a plain recommendation — strong_match (85+), worth_reviewing (70–84), borderline (50–69, or any match at 70+ with a mandatory clearance, license, or certification your profile doesn't cover yet), poor_fit (under 50), or disqualified_or_likely_disqualified when a hard dealbreaker is found: a work site outside your service radius or outside the US, or a deadline that has already passed. The score breaks into six named components — capability 25, geography 20, set-aside 15, deadline 10, requirements 10, profile completeness 5 — and is simply the points earned divided by the points we could assess. A component the documents don't let us assess is removed from the denominator rather than guessed, so an unknown never raises or lowers the score. A dealbreaker decides the recommendation and is never a separate subtraction. Every fact links to its official source, and we never invent a value we can't source.
The official solicitation always controls. Before you commit time, confirm the response deadline, any mandatory site visit, the set-aside and eligibility, and any clearance, bonding, or license requirements against the source.
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