A sample Weekly Fit Report — landscaping & grounds
Illustrative example for a Colorado grounds-maintenance company. We read the solicitation and its attachments, pull the facts that decide a bid into one clean card — every one linked to its source — and score the fit with its reasoning. Easier to act on than the SAM.gov notice it came from.
Weekly Fit Report
Grounds Maintenance — Air Force Base, Colorado Springs CO
Total Small Business Set-Aside · responses due 2026-07-09, 2:00 PM Mountain.
- SCA wage determination — labor must be priced to El Paso County groundskeeper/laborer prevailing wage + fringe, not your commercial rate. Noted for you to verify; a wage determination can't be checked against a profile, so it never moves the score. severity medium
- Mowing cycle — every 7–10 days, Apr–Oct, with a 24-hour cure period on missed or quality-failed cuts. severity info
- 140-acre installation — recurring mowing, trimming, edging, and turf care across the base. severity info
- Colorado commercial pesticide applicator license — required for the turf herbicide line item. Your profile lists it, so this counts as covered (1 of 1 checkable requirements). severity high
- Mandatory site visit — 2026-06-18; non-attendance makes your bid non-responsive. severity high · due 2026-06-18
- Why it fits: Squarely your work — recurring mowing, trimming, edging, and turf care on a 140-acre installation (NAICS 561730 and PSC S208 are both on your profile, and "grounds maintenance" is in the title). Colorado Springs is about 40 miles from your base, inside your 85-mile service radius. A Total Small Business Set-Aside that matches your status, and the one mandatory requirement we could check against your profile — the Colorado applicator license — is covered.
- Considerations: Block the 2026-06-18 site visit now — it's mandatory. The SCA wage determination means labor must be priced to the county prevailing wage + fringe, and the mowing cycle is fixed for the growing season, so plan crew capacity around the peak. Nothing here blocks the bid — NAICS, PSC, and set-aside all line up.
Landscaping & Snow Removal — Federal Courthouse, Cheyenne WY
Total Small Business Set-Aside · responses due 2026-07-15, 4:00 PM Mountain.
- Seasonal grounds — mowing, shrub and bed care, plus irrigation startup and winterization at the courthouse property. severity info
- Snow & ice removal (bundled) — crews on site within 2 hours of a triggering snowfall; lots cleared before 7:00 AM tenant arrival. severity medium
- Turf herbicide / weed treatment — a separate line item in the scope. severity info
- WY commercial pesticide applicator license — the treatment task is listed, but the docs don't state whether a Wyoming applicator license is mandatory; left out of the score and flagged for you to confirm.
Requirements: no mandatory requirement in the documents can be checked against a profile, so that component is left out of the denominator. The Wyoming applicator license is not stated as mandatory — left out of the score, flagged for you to confirm.
- Why it fits: The core scope is your lane — seasonal grounds maintenance, mowing, shrub and bed care, irrigation startup/winterization under NAICS 561730 / PSC S208. A Total Small Business Set-Aside with enough runway to price it; capability and set-aside fit are strong.
- Considerations: Cheyenne is about 125 miles out — 40 miles past your 85-mile service radius — so geography tapers to 4/20 and the score lands at 77. The contract bundles winter snow & ice removal with a 2-hour response SLA — dedicated equipment and on-call staffing through the off-season, not just summer mowing. Snow & ice work shows up here because it's bundled into a grounds contract under NAICS 561730; standalone snow removal is selectable in the app as an early lens while we validate its coverage, so treat snow-only scores as early. One open item: whether the herbicide work needs a Wyoming applicator license is Unknown — the docs list the task but not the license, so we flag it rather than guess. Worth a quick question to the contracting officer before you commit time.
This report is a source-backed prioritization aid. Verify official sources before acting. This report does not guarantee eligibility, compliance, or contract award. Contract size and buyer history are shown for context and are not part of the fit score.
Each card leads with a fit score and a plain recommendation — strong_match (85+), worth_reviewing (70–84), borderline (50–69, or any match at 70+ with a mandatory clearance, license, or certification your profile doesn't cover yet), poor_fit (under 50), or disqualified_or_likely_disqualified when a hard dealbreaker is found: a work site outside your service radius or outside the US, or a deadline that has already passed. The score breaks into six named components — capability 25, geography 20, set-aside 15, deadline 10, requirements 10, profile completeness 5 — and is simply the points earned divided by the points we could assess. A component the documents don't let us assess is removed from the denominator rather than guessed, so an unknown never raises or lowers the score. A dealbreaker decides the recommendation and is never a separate subtraction. Every fact links to its official source, and we never invent a value we can't source.
The official solicitation always controls. Before you commit time, confirm the response deadline, any mandatory site visit, the set-aside and eligibility, and any clearance, bonding, or license requirements against the source.
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