A sample Weekly Fit Report — waste & refuse
Illustrative example for an Ohio waste & roll-off hauling company. We read the solicitation and its attachments, pull the facts that decide a bid into one clean card — every one linked to its source — and score the fit with its reasoning. Easier to act on than the SAM.gov notice it came from.
The focus is non-hazardous solid-waste and refuse work; hazardous and regulated-medical waste (red-bag, sharps) are separately licensed streams that may be out of scope — see how the second card flags that boundary, and always verify the solicitation.
Weekly Fit Report
Municipal Solid Waste & Recycling Collection — Wright-Patterson AFB, Dayton OH
Total Small Business Set-Aside · base period plus four option years · responses due 2026-07-21.
- Front-load & roll-off service — scheduled front-load dumpster and roll-off pulls, container delivery/swap, plus single-stream recycling across the installation. severity info
- Diversion & tonnage reporting — hit the base diversion rate and submit monthly tonnage/recycling reports with weight tickets from a permitted scale. severity medium
- Permitted disposal endpoint — a transfer station/landfill of record and a current Ohio EPA hauler registration. Your profile lists the registration, so this counts as covered (1 of 1 checkable requirements). severity high
- Mandatory pre-bid site visit — escort/badging required; non-attendance makes your bid non-responsive. severity high · due 2026-07-13
- Why it fits: Exactly your route work — scheduled front-load dumpster and roll-off pulls, container delivery/swap, and single-stream recycling (NAICS 562111 and PSC S205 are both on your profile, "recycling" is in the title). A Total Small Business Set-Aside that matches your status, with Dayton inside your radius so there's no new yard to stand up, and the one mandatory requirement we could check — the Ohio EPA hauler registration — is covered.
- Considerations: Block the mandatory pre-bid site visit now — it's escort/badging access and missing it makes you non-responsive. Plan for the diversion duties: you'll need to hit the base diversion rate and submit monthly tonnage/recycling reports with weight tickets from a permitted scale, so confirm your transfer station/landfill of record and Ohio EPA hauler registration are current. Verify trucks meet on-installation security and gate-hours and that your disposal facility is approved — standard for you, but pass/fail. Nothing here blocks the bid.
Refuse & Regulated Medical Waste Removal — VA Medical Center, Cleveland OH
Set-aside type not stated · combined general refuse + medical waste line items · responses due 2026-07-15.
- General refuse & recycling — compactor service, roll-off pulls, and recycling at the medical campus on frequent, predictable service days. severity info
- Emergency response SLA — a response-time window for emergency/overflow pickups, with penalties for missed pulls. severity medium
- Registered RMW transporter permit — red-bag and sharps must move under a registered medical-waste transporter permit and manifest system to a permitted treatment endpoint, as a separately licensed stream. Nothing on your profile matches (0 of 1 checkable requirements covered). severity high
- Estimated annual tonnage — no figure is stated, so container right-sizing and pricing are a guess until Q&A.
An 87 would normally read strong_match. The recommendation is capped at borderline because a mandatory license your profile doesn't cover is unmet — the score measures how well the work fits; the recommendation is what we'd do about it. Set-aside: none stated on the notice, so it is scored as open to all bidders.
- Why it fits: The general refuse portion is squarely your route work — compactor service, roll-off pulls, and recycling at the medical campus, in your home territory under NAICS 562111 / PSC S205. A steady hospital account with frequent, predictable service days is exactly the recurring base load your trucks are sized for.
- Considerations: The contract bundles regulated medical waste (red-bag and sharps) — a separately licensed, separately manifested stream that needs a registered medical-waste transporter permit and a permitted treatment endpoint, not interchangeable with your MSW work. The card flags "License requirement detected — no matching license/capability on profile" and "Recommendation capped at 'borderline': an unmet mandatory requirement (see gaps) prevents a stronger rating until you meet it." The docs don't state whether that line can be subbed, so if it must be self-performed and you lack the permit it's non-responsive as bundled. No set-aside is stated — scored as open to all bidders, so confirm that in the solicitation — and no annual tonnage is given, so emergency-pickup SLA exposure and container right-sizing are a guess until Q&A. Worth a quick question to the contracting officer before you commit time.
This report is a source-backed prioritization aid. Verify official sources before acting. This report does not guarantee eligibility, compliance, or contract award. Contract size and buyer history are shown for context and are not part of the fit score.
Each card leads with a fit score and a plain recommendation — strong_match (85+), worth_reviewing (70–84), borderline (50–69, or any match at 70+ with a mandatory clearance, license, or certification your profile doesn't cover yet), poor_fit (under 50), or disqualified_or_likely_disqualified when a hard dealbreaker is found: a work site outside your service radius or outside the US, or a deadline that has already passed. The score breaks into six named components — capability 25, geography 20, set-aside 15, deadline 10, requirements 10, profile completeness 5 — and is simply the points earned divided by the points we could assess. A component the documents don't let us assess is removed from the denominator rather than guessed, so an unknown never raises or lowers the score. A dealbreaker decides the recommendation and is never a separate subtraction. Every fact links to its official source, and we never invent a value we can't source.
The official solicitation always controls. Before you commit time, confirm the response deadline, any mandatory site visit, the set-aside and eligibility, and any clearance, bonding, or license requirements against the source.
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